Workflow Status

The Workflow Status system helps you manage the review and approval process for your product content.

Status Types

Pending

Default status for new products

Products with Pending status:

• Have been processed by AI
• Are waiting for initial review
• Need someone to check the content

Review

For products needing closer attention

Use Review status when:

• Content needs a second opinion
• There are questions about accuracy
• Multiple people need to review

Approved

Content is ready for use

Approved products:

• Have been reviewed and verified
• Are ready for export or integration
• Can be published to your e-commerce platform

Rejected

Content needs revision

Reject products when:

• Content is inaccurate
• Descriptions don’t match images
• Quality doesn’t meet standards

Changing Status

From the All Products View

1. Find the product in the view
2. Click the status dropdown in the row
3. Select the new status
4. Confirm the change

From Product Details

1. Open the product detail modal
2. Click the status badge at the top
3. Choose the new status
4. Confirm the change

Status Filters

In the All Products View, filter by status to:

• See all Pending products for review
• Find Rejected products to fix
• View Approved products for export

Workflow Best Practices

For New Products

1. Review Pending products daily
2. Check content accuracy
3. Verify images match descriptions
4. Approve or reject promptly

For Rejections

1. Regenerate content with updated instructions
2. Re-review after regeneration

For Approvals

1. Verify all required fields
2. Check all languages if multi-language
3. Confirm attributes are accurate

Team Workflow

1. Use Review status for handoffs between team members
2. Check rejected items regularly

Integration with Export

Many integrations only export Approved products:

• E-commerce connections sync approved items
• CSV exports can filter by status
• API queries can filter by workflow status